skubbs builds the Plato↔Xero middleware. VaniceAdvisory — our sister company under the same management — keeps the resulting books, GST filings and corporate secretarial work running on top of it. Two specialisms, quoted separately below so each is transparent on its own, but delivered as one coordinated engagement rather than two vendors you have to keep in sync yourself.
skubbs builds software. VaniceAdvisory does accounting and corporate secretarial work. They're sister companies under common management — not a referral partnership stitched together for this pitch — so both workstreams are coordinated from day one, not integrated after the fact once something breaks between them.
If a number looks wrong, there's no vendor pointing at the other vendor. The same management owns both sides of the Plato → books handoff, so issues get resolved, not routed.
VaniceAdvisory's bookkeepers work directly off the canonical data model skubbs builds — not a generic export they have to reshape by hand every month, which is where most of the "communication gap" time actually goes.
VaniceAdvisory sizes its service to a single-specialist practice, not a high-volume compliance mill. Categories, COGS treatment and the OB/GYN revenue split follow how Dr Lim actually runs the clinic — not a generic chart of accounts forced onto your data.
Books cutover and middleware go-live are scheduled together, so there's no gap where the old manual process and the new pipeline have to run side by side just to keep both sides in sync.
The Foundation build answers all six of your original questions at single-clinic scope: visit, referral and revenue reporting post to Xero fully automated; inventory/COGS reporting comes via a structured manual template you fill in monthly, instead of a live pipeline. Everything below it — full COGS automation, an admin UI, and the AI layer — is optional. Add any of it now or later; nothing in Foundation is thrown away when you do.
Nothing here is required to answer your original six questions; Foundation already does. The COGS automation upgrade replaces the manual template with a live pipeline. The AI layer adds capability beyond what you originally asked for — and is also what makes this a strong fit for EDG funding (see below).
Not included in the investment above, and independent of which options you add. A simple, low-commitment way to keep the system running once it's live — start with this, add more later if you need it.
Scoped for your three-entity structure — OpCo (the trading clinic), Newco (the property/lease entity) and Holdco (the group holding entity) — at your stated transaction volume (<100/month) and current GST-registered status. Priced on its own so it's fully transparent, but since VaniceAdvisory sits under the same management as skubbs, running both side by side means one team already fluent in your data model handles the books — no handoff, no re-briefing a second vendor.
This quote sits under VA Vault, VaniceAdvisory's dedicated ACRA compliance, corporate secretarial and bookkeeping arm. The same practice also runs AskVAVA, a free WhatsApp-based AI assistant that flags CPF, GST and AGM deadlines before they're due — available to clients at no extra cost.
Most compliance-platform providers treat cross-entity consolidation as a paid add-on charged per subsidiary, on top of each entity's own bookkeeping package. We price it as a standard line item for your structure instead — because with three related entities, a consolidated group view isn't optional, it's the report you actually need to run the business.
A project scoped like this typically runs 9–11 weeks with a conventional custom-build agency. Built on our SkubbsMate development platform, we're usually looking at closer to 5–7 weeks — without cutting corners on anything that touches your financial data.
Not "AI" as a buzzword bolted on for the pitch — these are the specific places a model does something a static rules engine can't. None of this is required to answer your six original questions; it's what you'd be paying the extra S$8,075 for, and it's also the piece that makes EDG's "Automation" criteria a strong fit rather than a stretch.
Reads unstructured lab/radiology invoices — the cost data that lives outside Plato entirely — and pulls out structured line items automatically, instead of the manual upload-and-parse step in the Foundation build.
Trained against your locked classification ruleset once it's stable, with a confidence score on every line and a human-review queue for anything it's not sure about — never a silent guess on financial data.
A natural-language query layer over the canonical data model — e.g. "how did GYN revenue compare to last quarter" — without needing to open a spreadsheet or wait for a report to be built.
Automatically flags the kind of thing you currently catch by hand — the refund/MC-visit variance, or a GST-inclusive figure slipping in next to exclusive ones post-March 2026 — before it reaches your bookkeeper.
Note: the Foundation build's vendor-discount matching stays a deterministic reconciliation step, not an AI feature — it doesn't need to be one to work well.
Patient visit records, procedure classification and referral data are personal — and in this case health-related — data under Singapore's PDPA. If you tick on the AI layer, feeding that into it isn't something to gloss over, so here's how we'd approach it:
Enterprise Singapore's EDG is the most relevant scheme for a bespoke build like this — it's project-based (not restricted to a pre-approved vendor list, unlike the Productivity Solutions Grant, which explicitly excludes customised work). The Foundation build could still cite EDG's "system integration" criteria, but the AI-enhanced build is a noticeably stronger case for the "sophisticated software solution" / Automation language the grant is actually looking to fund.
skubbs bills the build in two milestones. VaniceAdvisory bills the accounting retainer monthly, independent of build progress — you can start either one first.
Due on kickoff, before work begins.
Due once the build is delivered and you've had a chance to validate it against real Plato/Xero data.
Invoiced ahead of each month; quarterly/annual items (GST, tax filing, corp sec) invoiced when due.
Cancel with 30 days' notice — no penalty, no minimum term.
Both quotes above are starting points, not fixed — happy to adjust either one, or both, once we talk through exactly what you need. Since skubbs and VaniceAdvisory sit under the same management, running both together means one team stays accountable for the build and the books, end to end.